This initiative is currently on hold.
Based on the injunction and legal challenges around Executive Order 14042, we have put a hold on the Vaccination Initiative until we receive final instructions from the Federal authorities. More information to follow as it becomes available.
As introduced in the President Garvey’s email message, the University has been asked to ensure that all full and part-time employees of the University (and those students whose work is funded directly by a qualifying government contract) are fully vaccinated against Covid-19.
To that end, the Office of Human Resources (OHR) is accepting proof of vaccinations for review that will be used to record and report that status as required. Although the government recently extended their initial compliance deadline of December 8th to early January, all affected employees are required to provide acceptable proof of vaccination for review by December 17th in order to ensure we can meet the new deadline.
To meet the requirements of Executive Order 14042, all defined employees will need to be vaccinated unless they are approved for a medical or religious exemption as described below. Failure to comply will eliminate an employee's ability to work on federal contracts and may further impact their employment at Catholic University.
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Hiring Managers
As all staff and faculty must be in compliance with Executive Order 14042, even those teaching just a single course for one semester, the university requires everyone be fully vaccinated or have an approved exemption on file within 30 days of hire. To that end, all offers are contingent upon compliance within 30 days. Hiring managers should communicate to prospective hires this requirement before an offer is extended.
How to prepare for submission of proof
In order to be prepared to show your proof of vaccination, please review the following documents.
Self-service proof of vaccination submission
OHR has provided a self-service option in Cardinal Faculty and Staff for individuals to upload their proof of vaccination for internal review. Once approved, any documents uploaded will be deleted, as the university will only document that proof of vaccination was shown - that is, we will not keep that proof after review.
In-person proof of vaccination submission
OHR also is hosting walk-in events where employees may show their proof of vaccination in person, which will then be noted for future reference.
Walk-in events:
| Date | Time | Location |
|---|---|---|
| Monday, November 22 | 11:30 am – 1:30 pm | Leahy Hall 2nd floor conference room 229 |
| Tuesday, November 23 | 11:30 am – 1:30 pm | Pryzbyla Center room 327 |
| Tuesday, November 30 | 12:30 pm – 2:30 pm | Leahy Hall 2nd floor conference room 229 |
| Thursday, December 2 | 11:30 am – 2:00 pm | Pryzbyla Center room 327 |
| Tuesday, December 7 | 11:30 am – 2:00 pm | Leahy Hall 2nd floor conference room 229 |
| Thursday, December 9 | 11:30 am – 2:00 pm | Pryzbyla Center room 331 |
| Wednesday, December 15 | 12:30 pm – 2:30 pm | Pryzbyla Center room 351 |
| Thursday, December 16 | 12:30 pm – 2:30 pm | Pryzbyla Center room 351 |
| Friday December 17 | 11:00 am – 2:00 pm | Caldwell Hall Happel Room |
Employees may also walk-in to the Office of Human Resources in Leahy 170 for assistance during business hours.
Full Compliance Required by December 17th
In order to meet the requirements of the Executive Order, individuals who have previously reported they are not vaccinated will need to be fully vaccinated by December 17th, or they may request a religious or medical exemption as allowed via the following:
Religious Exemptions
Individuals who did not previously report they were vaccinated, will be able to use the Cardinal Faculty and Staff self-service solution to request a religious exemption next week. To be eligible for a religious exemption, an employee will be required to attest that their refusal to be vaccinated is based upon a sincerely held religious belief. A refusal to be vaccinated does not qualify for a religious exemption if it is based upon personal preference, personal ethics, concerns about the possible effects of the vaccine, or political opinions.
Medical Exemptions
Individuals who did not previously report they were vaccinated and believe they have a medical reason for not being vaccinated may upload a completed medical exemption request in the Cardinal Faculty and Staff self-service solution.
Please download and fill out the Request for a Medical Exemption form and have it signed by a licensed physician. Given the time needed to meet with your physician, please schedule an appointment as soon as possible if you would like to request a medical exemption.
Fully-vaccinated
Employees are considered fully vaccinated for Covid-19 two weeks after the single dose of the Johnson & Johnson vaccine or two weeks after the second dose of the Moderna or Pfizer-BioNTech vaccines, which require four weeks or three weeks between doses, respectively. As a point of reference, for those who still need to be vaccinated, December 2nd is the last day individuals can get their final dose to meet the December 17th deadline.
Additional Information
Please feel free to contact us at HR-EmployeeRelations@cua.edu if you have any questions.