Program Goal and Philosophy
The performance management program is an ongoing, collaborative process that aims to:
- Support employees in performing their duties at the highest possible level.
- Ensure employees are contributing to the University’s mission and strategic goals.
- Strengthen communication and foster mutual understanding between supervisors and employees regarding job expectations, responsibilities, priorities, and future goals.
- Support the professional growth and development of each employee.
Evaluation Guidelines and Frequency
- Initial Review: Regular employees are evaluated at the conclusion of their initial review period.
- Annual Evaluation: Following the initial period, regular employees are evaluated annually thereafter.
- Formal Meeting: An annual formal performance evaluation meeting is scheduled each year, concluding with both the employee and supervisor signing the evaluation form.
- Ongoing Feedback: Performance discussions should occur regularly throughout the year. Supervisors are encouraged to provide ongoing, proactive feedback rather than relying solely on the annual evaluation.
Training and Support
The Office of Human Resources offers training to support supervisors in two key areas:
- Developing S.M.A.R.T. goals.
- Providing productive feedback.
Documentation and Recordkeeping
After the evaluation meeting, the signed form is distributed as follows:
- Original Signed Form: Filed in the employee’s official personnel file in the Office of Human Resources. The employee may include any comments they choose.
- Copy for Employee: The supervisor provides a copy of the evaluation to the employee.
- Copy for Department: The supervisor retains a copy for departmental records and ongoing performance discussions.
Next Steps
For detailed instructions on completing the annual review, see the Performance Appraisal Instructions.
Learn more about the Employment and Hiring Practices and Procedures for Staff.