Diagram showing monthly and semi-monthly pay frequencies, illustrated as paychecks, both merging into a single biweekly pay frequency.

  • Overview: All Employees have Migrated to Biweekly Pay Frequency

    The Catholic University of America transitioned all employees from the Monthly and Semimonthly pay frequencies to a Biweekly pay frequency on January 1, 2023.

    Before this change, employees weren't all paid at the same frequency—some were paid once a month, some twice a month with pay periods of different lengths, which caused unnecessary complexity.

    Now, all employees are paid every other Friday.

    There was no change to one's amount of pay—everyone continued to earn the same salary they did before the change—they simply receive their earnings more frequently, on a consistent schedule, for the same number of days of work, every two weeks.

  • How Employees Could Prepare for the Change

    As part of the transition to biweekly pay frequency, employees were advised to review their current Direct Deposit, Federal W-4, and State tax instructions - especially anyone who had a flat, constant amount being deducted from each paycheck, to make sure that the deductions were correct for the new biweekly pay frequency.

    Some employees needed to rebalance how they managed their finances with respect to the new pay frequency.

  • Reasons for the Change to Biweekly Pay Frequency

    Why move to a Biweekly pay frequency?
    • Standardize the pay frequency for faculty, staff, and students across the University
    • Allow more efficient and effective time reporting
    • Reduce errors, requiring fewer manual adjustments
    • Dramatically reduce the number of payroll cycles to be processed
    Benefits of a Biweekly pay frequency
    • Pay frequency is standardized University-wide
    • Eligible employees receive overtime pay in less time
    • Employees are paid every other Friday
    • Prepares the campus for the transition to the new Time & Labor system to eliminate paper timesheets
  • How the Biweekly Pay Frequency is Different

    Feature comparison between Monthly/Semimonthly and new Biweekly pay frequencies
    Feature Monthly pay frequency Semimonthly pay frequency Biweekly pay frequency
    Pay frequency period 1st to last day of month 1st to 15th of month,
    16th to last day of month
    Saturday to Friday, two-week period
    Paychecks per year 12 24 26
    Paycheck date Last day of month 10th and 25th of month

    The Friday after each two-week pay period
    (Pay day is 6 days in arrears)

  • Town Hall Meeting Presentation

    Town Hall meetings were held to provide information about the Biweekly Pay Frequency. You can View the Presentation.

  • About the January 2023 Biweekly Pay Transition

    All employees transitioned to a biweekly pay frequency on January 1, 2023. We have a diagram and charts that show how employees paid monthly or semimonthly in 2022 transitioned to the biweekly pay frequency in January.

    Learn More
  • About Paycheck Deductions in 2023

    Along with the transition of all employees to a biweekly pay frequency on January 1, 2023, frequency of deductions also changed starting in January. We have two printable charts that help to explain how deductions changed with biweekly pay.

    Learn More
  • View Projected Biweekly Paychecks

    To assist in planning for the move to Biweekly pay, we added a new self-service feature to Cardinal Faculty and Staff that displayed your projected Biweekly paychecks for 2023 during the transition to biweekly pay. This tool was available through April 2, 2023.

    Thumbnail image showing the Projected Biweekly Paychecks tile, linked to the Cardinal Faculty and Staff logon page.

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  • Frequently Asked Questions about Biweekly Pay Frequency

    We have answers to frequently asked questions about the transition to biweekly pay frequency.

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  • Biweekly Payroll Schedule for 2024

    Here are the details of the biweekly Payroll Schedule for calendar year 2023.

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  • Payroll Forms

    Payroll-related forms, including those for taxes and direct deposit, are available for download on our Payroll Forms page.

    Learn More