Overview: All Employees are Migrating to Biweekly Pay Frequency in 2023
The Catholic University of America will transition approximately 2,300 employees from the Monthly and Semimonthly pay frequencies to a Biweekly pay frequency on January 1, 2023.
Today, employees aren't all paid at the same frequency—some are paid once a month, some twice a month with pay periods of different lengths, which causes unnecessary complexity.
After the transition this January, all employees will be paid every other Friday. There is no change to one's amount of pay—everyone will continue to earn the same salary they do today—they will simply receive their earnings more frequently, on a consistent schedule, for the same number of days of work, every two weeks.
How Employees Can Prepare for the Change
Now is the time to begin thinking through your personal transition from either Monthly or Semi-monthly to Biweekly. Everyone should review their current Direct Deposit, Federal W-4, and State tax instructions - especially anyone who has a flat, constant amount being deducted from each paycheck, to make sure that the deductions are correct for the new biweekly pay frequency. You will receive additional information on how to review your specific instructions in the coming weeks.
As we move to a Biweekly frequency, some employees will need to rebalance how they manage their finances. For example, those who are currently paid on a monthly frequency, should be aware they will have received three weeks of pay by January 27, with the next two weeks of pay arriving on February 10 as they shift to Biweekly, rather than having received “one month” of pay on January 31 as they have in the past. That is, next year they will have received less pay by February 1, but more pay by February 10 than this year, when they had to wait until the end of the month before receiving their next paycheck.
Reasons for the Change to Biweekly Pay Frequency
Why move to a Biweekly pay frequency?
- Standardize the pay frequency for faculty, staff, and students across the University
- Allow more efficient and effective time reporting
- Reduce errors, requiring fewer manual adjustments
- Dramatically reduce the number of payroll cycles to be processed
Benefits of a Biweekly pay frequency
- Pay frequency is standardized University-wide
- Eligible employees receive overtime pay in less time
- Employees are paid every other Friday
- Prepares the campus for the transition to the new Time & Labor system to eliminate paper timesheets
How the Biweekly Pay Frequency is Different
Feature comparison between Monthly/Semimonthly and new Biweekly pay frequencies Feature Monthly pay frequency Semimonthly pay frequency Biweekly pay frequency Pay frequency period 1st to last day of month 1st to 15th of month,
16th to last day of month
Saturday to Friday, two-week period Paychecks per year 12 24 26 Paycheck date Last day of month 10th and 25th of month
The Friday after each two-week pay period
(Pay day is 6 days in arrears)
Town Hall MeetingsAn informational town hall was held on Monday, October 24 from 1:00 p.m. to 3:00 p.m. in Pryzbyla Great Room A. An alternate town hall in the same room will follow on Wednesday, October 26 from 3:00 p.m. to 5:00 p.m. for those unable to attend the first meeting.
About the January 2023 Biweekly Pay Transition
All employees are transitioning to a biweekly pay frequency on January 1, 2023. Your pay dates change with the new biweekly pay schedule. We have a diagram and charts that show how employees paid monthly or semimonthly in 2022 transition to the biweekly pay frequency in January.Learn More
About Paycheck Deductions in 2023
Along with the transition of all employees to a biweekly pay frequency on January 1, 2023, frequency of deductions also changes starting in January. We have two printable charts that help to explain how deductions change with biweekly pay.Learn More
View Projected Biweekly Paychecks
To assist you in planning for the move to Biweekly pay, there is a new self-service feature to Cardinal Faculty and Staff that displays your projected Biweekly paychecks for 2023.Learn More
Biweekly Payroll Forms for 2023
During the transition to Biweekly pay frequency, you will need to complete two forms each to update your 2023 tax or direct deposit information, one form for the special one-week first paycheck, and one for the second paycheck and onward.Learn More